Hospitality Guidance for Mixed-Use Requests

In this unique time, hotels may host guests who have been exposed to or who test positive for COVID-19. This may include promoting amenities for first responders and medical professionals through a designated Caregiver Discount Program or hosting individuals who are self-isolating.   

Guidance

Hotels have a duty to take reasonable steps to provide a safe environment for employees and guests. Before engaging in these adapted mixed-use operations, such as a Caregiver Discount Program, consider these guidelines to help manage risks:

  • Work with your legal counsel to determine if this arrangement is in your best interest from a business liability perspective. 
  • Take reasonable steps to ensure all guests are informed of the use of the facility for medical professionals potentially exposed to and who may have COVID-19. Consider either signage posted at the outside entrances or front desk – as well as on the hotel’s website – with employees asking all guests to acknowledge they have been informed of the increased risk; have guests sign an acknowledgment form developed by qualified legal counsel.
  • Set up a wing or floor designated to house guests who identify as self-isolating or confirm they are health care workers.
  • Close all common areas of the hotel, including pools, fitness centers and dining areas; ask everyone to practice social distancing and avoid large groups.
  • Take steps to ensure your employees are safe and have proper personal protective equipment available. Provide training on the use of PPE.
  • Talk with your employees about the exposures related to having high-risk COVID-19 guests residing in the facility.
  • Comply with CDC, state and local guidelines for disinfection of institutions with overnight guests. As COVID-19 evolves, these procedures and services may be updated. Check cdc.gov/coronavirus/2019-ncov/ regularly to make sure you are following the latest guidance.
  • Follow CDC and OSHA guidelines on proper reporting procedures for positive identification of COVID-19 patients.
  • Consider using signage at all entryways if the Caregiver Discount Program is extended.

Please contact your independent agent or a Cincinnati Insurance Loss Control representative with any questions about mixed-use requests for your hotel.

Our loss control service is advisory only. We assume no responsibility for management or control of customer loss control activities or for implementation of recommended corrective measures. These materials were gathered from trade services and public information. We have not tried to identify all exposures. We do not warrant that this information is consistent with Cincinnati underwriting guidelines or with any federal, state or local law, regulation or ordinance.

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